This Vendor & Subcontractor Policy (“Policy”) governs all vendors, subcontractors, and independent contractors (“Vendor”) that perform services for or receive payment from Highlight Reel Landscaping (“Highlight Reel”). By accepting work assignments, submitting invoices, or receiving payment from Highlight Reel, Vendor acknowledges and agrees to comply with this Policy.
1. INDEPENDENT CONTRACTOR STATUS
All Vendors operate as independent contractors. Nothing in this Policy creates an employment, partnership, joint venture, or agency relationship. Vendors are solely responsible for:
2. SCOPE OF SERVICES
Vendors shall perform only the services assigned or authorized by Highlight Reel and must:
Unauthorized work or deviations from instructions may result in non-payment.
3. PAYMENT TERMS
Payment is subject to the following conditions:
Highlight Reel reserves the right to withhold or delay payment for incomplete, non-compliant, or deficient work.
4. INSURANCE REQUIREMENTS
Vendors must maintain, at their own expense:
Highlight Reel may request Certificates of Insurance at any time. Failure to provide proof of insurance may result in delayed or withheld payment.
5. SAFETY & JOB SITE CONDUCT
Vendors are solely responsible for job-site safety and must comply with:
Unsafe behavior, property damage, or conduct issues may result in immediate removal from the site and non-payment for affected work.
6. DEBRIS, CLEANUP & PROPERTY CARE
Unless otherwise agreed in writing:
7. NON-SOLICITATION / NON-CIRCUMVENTION
Vendors may not directly solicit, market to, or contract with Highlight Reel’s clients, properties, or management companies for similar services introduced through Highlight Reel during the engagement and for 24 months thereafter without written consent.
8. COMPLIANCE WITH LAWS
Vendors shall comply, at its own expense, with all federal, state, and local laws and regulations applicable to the work covered by the Contract Documents, including, but not limited to, those dealing with taxation, Worker’s Compensation, equal employment, and safety as well as any safety rules or policies promulgated by Contractor or Owner in connection with the Project; and Subcontractor shall save and hold harmless Contractor from any and all liability and damages, fines, costs, and attorney’s fees, expert fees, or other expenses incurred by Contractor or proximately caused on account of Subcontractor’s failure to comply with all laws and governmental regulations applicable to the work.
9. INDEMNIFICATION
Vendor agrees, to the fullest extent permitted by law, the Subcontractor shall indemnify, defend, and hold harmless the Contractor and Owner from and against any and all claims, damages, losses, demands, judgments, and costs of suit or defense, including, without limitation, attorney’s fees, expert fees, costs, and other expenses of whatever nature proximately caused by the dispute or incurred in connection therewith, and reimburse the Parties for any expense, damage or liability incurred by Owner or Contractor whether for personal injury, property damage, direct or consequential damage, or economic loss arising or alleged to have arisen from the acts or omissions of Subcontractor, a sub-subcontractor, any Person directly or indirectly employed by them or any Person for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist as to any party or person. This indemnity obligation shall include, but not be limited to, claims made or lawsuits filed by employees of Subcontractor or employees of any Person for whose acts Subcontractor may be liable, and claims made or lawsuits filed by employees of Contractor and Owner. The foregoing indemnification does not apply to claims arising out of the gross negligence or willful misconduct of Contractor. Subcontractor further shall reimburse Contractor for all costs and expenses, including, without limitation, attorney’s fees, expert fees, and other expenses of whatever nature proximately caused by the dispute or incurred in connection therewith or to enforce these indemnity obligations.
10. RIGHT TO REFUSE OR TERMINATE
Highlight Reel reserves the right to, at any time for non-compliance with this Policy or at its discretion:
11. CONFIDENTIALITY
Vendors shall not disclose or use Highlight Reel’s pricing, client information, or operational details for any purpose outside of assigned work.
12. GOVERNING LAW
This Subcontract shall be governed by the laws of Florida unless otherwise stated in writing. Should any provision or term of this Subcontract or the other Contract Documents be invalid or void, it shall not affect the validity of the remaining provisions or terms, which shall remain in full force and effect.
13. No Waiver.
The failure of Contractor to enforce at any time or for any period of time any one or more of the provisions of the Contract Documents shall not be construed to be and shall not be a waiver of any such provision or provisions or of Contractor’s right thereafter to enforce each and every such provision.
14. POLICY ACCEPTANCE
This Policy applies to all Vendors receiving payment from Highlight Reel Landscaping. Acceptance of work, submission of invoices, or receipt of payment constitutes acknowledgment and agreement to this Policy.
This Vendor & Subcontractor Payment Policy is binding upon all vendors and subcontractors performing services for Highlight Reel Landscaping. Acceptance of payment constitutes acceptance of all terms herein.
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